Accounting Officer [Philippines]

 

The Accounting Officer is responsible for the financial, administrative and clerical support of Philux, Inc.

This role will be tasked to ensure payments owed by the company to suppliers and other creditors, paying vendor invoices or bills, and recording and managing the company’s short-term debts.

DESCRIPTION

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes
• Protect businesses against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Correctly encodes invoices, vouchers, expense reports, check requests, etc., in accordance with standard procedures to ensure proper entry into the financial system.
• Receives, researches and resolves routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Handles all vendor correspondence and inquiries
• Investigates and resolves problems associated with the processing of invoices and purchase orders
• Handles 2307 maintenance and VAT Relief Process
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Process remittance information from checks, reviewing instructions accompanying items to determine proper disposition and crediting accounts inaccordance with standard procedures.
• Files, maintains, and distributes accounting documents, records and reports.
• Prepares all petty cash advances and liquidations and obtain all signatures, summarize for audit, and replenish weekly.
• Keeps an updated journal entry
• Monitors, updates and summarizes payments and consumption of utilities – eg: PLDT, Globe, Meralco, MAYNILAD – and ensures excess usage are charged accordingly
• Coordinates with lessor and ensures rental, CUSA and utility billings are prepared and paid on time
• Timely and accurate encoding of monthly reports - VAT Relief, Alphalist, consignment sales and consignor monitoring, etc
• Assists with monthly status reports, and monthly closings.
• Performs other duties as required to support Accounting Department.
• Zero duplicate payments
• Timely payments to vendors and suppliers
• Maintains an acceptable level of days payable outstanding
• Timely and accurate submission of required reports
• Accomplishes daily, monthly and quarterly tasks assigned
• Identifies potential risks and possible losses
• Keeps an organized filing system.

QUALIFICATIONS

• Bachelor's Degree in Accounting or an equivalent course
• At least three (3) years of interior design or sales experience is required.
• Minimum of 3 years' experience as Accounts Payable.
• Knowledge of relevant softwares; proficient in data entry and management
• Knowledgeable in Accounts Payable and General Accounting Procedures
• Work in organize and structured manner, in details and with accuracy.
• With good judgement and problem-solving skills and can work well with a team.
• Able to start as soon as possible

If you are interested in exploring any of these opportunities with us or may know of someone who would be a good fit, please send your/their resume to our Human Resources Team at hr@philux.ph or reach them at 02-8809-4760. Thank you.